ADOPTED – AUGUST 28, 2018

AGENDA ITEM NO. 47

Introduced by the Law & Courts and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE AN AGREEMENT TO FURNISH AND INSTALL

A NEW DETENTION CONTROL PANEL IN THE INGHAM COUNTY JAIL

RESOLUTION # 18 – 362

WHEREAS, in 2010 Grand Valley Automation, Inc. installed an I/NET access control and Stentofon IP Intercom system in the Jail, replacing the previous manual/toggle switch control panel; and

WHEREAS, with this new system, the Jail has experienced continuing operational problems; and

WHEREAS, efforts to fix these problems have been unsuccessful forcing the need for a new detention control panel; and

WHEREAS, Cornerstone Detention Product, Inc. submitted the lowest total turnkey cost bid amount of $142,930.00 to furnish and install new detention control panels in selected open posts as well as on the Field Services gate, provide operator training and support, provide maintenance services 24 hours a day, 7 days a week as well as warranty the new panel for (2) two years; and

WHEREAS, the Facilities Department would like to purchase an additional (2) two year warranty for a cost of $36,480.00; and

WHEREAS, the Facilities Department is requesting a $30,000.00 contingency for any unforeseen circumstances that may arise with this type of project bringing the total not to exceed project cost to $209,410.00; and

WHEREAS, funds will be transferred from the unrestricted balance in the general fund to line item #245-31199-976000-8FC28.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an agreement with Cornerstone Detention Product, Inc. 12700 31 Mile Road, Washington, Michigan, 48095, who submitted the lowest total turnkey cost bid amount of $142,930.00 to furnish and install new detention control panels in selected open posts as well as on the Field Services gate, provide operator training and support, provide maintenance services 24 hours a day, 7 days a week, warranty the new control panel for (2) two years, the purchase of an additional (2) year warranty which costs $36,480.00, as well as the requested $30,000.00 contingency, bringing the total not to exceed cost to $209,410.00.

BE IT FURTHER RESOLVED, that the Controller/Administrator is authorized to make any necessary budget adjustments.

BE IT FURTHER RESOLVED, that the Chairperson of the Board of Commissioners is hereby authorized to sign any necessary contract documents on behalf of the County after review and approval as to form by the County Attorney.

LAW & COURTS: Yeas: Crenshaw, Celentino, Anthony, Schafer, Maiville

Nays: None Absent: Hope, Banas Approved 08/16/2018

FINANCE: Yeas: Grebner, Anthony, Crenshaw, Tennis, Koenig, Schafer

Nays: None Absent: None Approved 08/22/2018